Adapted from Halper Blog and republished on Alpa Marketing with additional insights for real estate professionals.
Spend a week in real estate, and you’ll notice one thing right away — it never slows down. Calls come in while you’re on another call. A lead wants to reschedule. Someone’s asking for a virtual tour you didn’t plan. Before lunch, your inbox looks like it’s doubling on its own.
Here’s the thing: most agents don’t lose clients because of bad service. They lose them because they’re buried under busywork. According to the National Association of Realtors, agents spend more than 18 hours every week on admin tasks — everything from scheduling and messaging to updating spreadsheets. That’s nearly half your week doing things that software can now handle better, faster, and without complaining.
That’s where the new generation of AI tools steps in. They don’t just automate — they simplify. They think ahead. They handle the routine stuff that eats your time so you can focus on selling, showing, and building relationships that actually grow your business.
Let’s walk through the tools real agents are using in 2025 — the ones that make a real difference day to day.
Halper – The AI Business Manager That Handles Everything
Website: https://halper.ai
Halper isn’t just another chatbot or assistant — it’s more like a real business manager that runs quietly in the background. It connects your WhatsApp, Instagram, Messenger, and Telegram so every lead is answered automatically, even when you’re showing a property or grabbing lunch.
Agents using Halper say they save between 6 and 8 hours every week. Their average response rate jumps past 95%. That’s huge when you consider that 72% of buyers now prefer to message instead of call (Statista, 2025).
Halper doesn’t stop there. It sends invoices, tracks payments, and handles follow-ups without you needing to chase anyone. No sticky notes, no forgotten DMs, no stress.
Best for: Agents who want all their tools talking to each other
Pros: Central hub, human-style messaging, easy setup
Cons: None that actually matter once you try it
Jotform AI Agents – Turning Forms Into Conversations
Website: https://www.jotform.com
We’ve all sent clients forms that come back half-empty or filled out wrong. Jotform fixes that. It turns your forms into smart, interactive chats that feel human. Clients answer faster, and you get better data without back-and-forth emails.
It’s perfect for client intake, property interest forms, or application requests. Simple, direct, and saves hours.
Best for: Automating form submissions
Pros: Works with almost any platform or CRM
Cons: Limited outside of form tasks
Top Producer CRM – The Veteran That Finally Got Smart
Website: https://www.topproducer.com
Top Producer has been around for years, but its AI update changed everything. Now it analyzes your pipeline and nudges you toward the leads that actually matter. It even helps craft follow-ups that sound natural, not robotic.
Deloitte found that AI-powered CRMs can lift conversion rates by 25 to 30%. That’s not fluff — that’s proven performance.
Best for: Agents juggling dozens of leads
Pros: Smart lead scoring, great reminders
Cons: Costs more than basic CRMs
Virtual Staging AI – Sell What Could Be
Website: https://virtualstaging.ai
Empty rooms don’t sell. Emotion does. Upload your photo, choose a design style, and Virtual Staging AI transforms the space instantly. It’s used by over 10,000 agents because it makes listings pop — and cuts thousands off traditional staging costs.
Best for: Polished property visuals
Pros: Ultra-realistic results, easy workflow
Cons: One room per upload
Canva – Fast, Clean, and Everywhere
Website: https://www.canva.com
Let’s be honest — most agents aren’t designers. Canva bridges that gap. With thousands of templates and built-in AI writing tools, it helps you design flyers, social posts, and listing presentations in minutes.
You can look professional without hiring anyone. And yes, it’s addictive once you start.
Best for: Quick, professional marketing
Pros: Huge library, mobile-friendly
Cons: Some advanced templates need a Pro plan
OpusClip – Video Editing Without the Pain
Website: https://www.opus.pro
You probably already record long property tours or client updates. The problem is nobody watches full videos anymore. OpusClip fixes that — it uses AI to find the best moments, adds captions, and turns them into short clips ready for Reels, TikTok, or YouTube Shorts.
HubSpot’s 2025 report says listings with video get up to 400% more engagement. That’s reason enough.
Best for: Social media highlights
Pros: Fast, automatic editing
Cons: Sometimes subtitles need a quick tweak
Beautiful.ai – For Decks That Don’t Look Like Homework
Website: https://www.beautiful.ai
If you hate PowerPoint, you’re not alone. Beautiful.ai does the design work for you. You type in “Q1 sales update,” and it builds the slides automatically — clean, modern, and ready to show.
Perfect for quick presentations, team briefings, or investor pitches.
Best for: Professional presentations on deadline
Pros: Looks polished, easy customization
Cons: Collaboration tools could be stronger
rezora – Smarter Email Campaigns, Less Effort
Website: https://www.rezora.com
rezora is built for real estate email marketing. It connects your MLS and CRM to create personalized newsletters featuring live listings. No manual uploads, no clunky templates.
Mailchimp’s 2025 data shows personalized emails get 41% higher open rates. rezora does that automatically while you’re asleep.
Best for: Keeping clients engaged
Pros: MLS integration, great templates
Cons: Interface feels a bit dated
Descript – Edit Videos Like a Document
Website: https://www.descript.com
Descript rethinks video editing. You don’t drag clips or cut timelines — you edit the transcript, and it updates the video. It’s genius.
Great for walkthroughs, training videos, or quick YouTube content.
Best for: Agents creating video content solo
Pros: Simple, accurate, fast
Cons: Needs clear sound to transcribe properly
ChatGPT – Your On-Demand Writing Partner
Website: https://chat.openai.com
Every agent knows writing listings can be a time sink. ChatGPT helps with that. It drafts property descriptions, answers FAQs, and even helps brainstorm catchy social captions.
Best for: Copywriting and creative ideas
Pros: Fast, flexible
Cons: The free version lacks recent market data
Getfloorplan – Instant Layouts That Wow Clients
Website: https://getfloorplan.com
Getfloorplan transforms property photos into 3D layouts in less than a day. No special tools or design skills needed. Buyers love visual clarity, and this gives them exactly that.
Best for: Virtual showings and listing visuals
Pros: Speed and quality
Cons: Price depends on square footage
Restb.ai – Making Every Listing SEO-Friendly
Website: https://restb.ai
Restb.ai uses image recognition to tag features, auto-write captions, and optimize listings. Zillow uses it — which says plenty.
It helps your listings rank better and look more complete without extra effort.
Best for: Listing optimization
Pros: Smart tagging, saves hours
Cons: Doesn’t handle video (yet)
HouseCanary – Predictive Insights for Real Pros
Website: https://www.housecanary.com
HouseCanary tracks 136+ million U.S. homes and forecasts pricing trends using real-time data. For agents working with investors or commercial clients, it’s a goldmine.
Best for: Market analysis and data-driven insights
Pros: Reliable analytics
Cons: Some gaps in small markets
Lofty AI Assistant – Follow-Up Without the Follow-Up
Website: https://www.lofty.ai
Formerly known as Chime, Lofty automates lead follow-ups. It sends messages, books showings, and checks in when leads go quiet. You wake up to see new appointments already confirmed.
Best for: Agents handling multiple listings
Pros: Multi-channel automation
Cons: Support team can be slow to reply
Presence Copilot – Talk, Don’t Type
Website: https://www.luxurypresence.com
Presence Copilot is built for agents who live on their phones. You speak, it writes. From reminders to emails, it turns voice notes into finished text in seconds.
Best for: Busy agents on the move
Pros: Lightning-fast, natural tone
Cons: Only available for Luxury Presence users
Why AI Tools Are No Longer Optional in Real Estate
AI isn’t some faraway tech trend anymore — it’s already built into the way real estate runs. The Global PropTech Outlook predicts that AI in property tech will pass $60 billion by 2030. Deloitte adds that agents using automation close deals 35% faster on average.
But what’s more interesting is how it changes the day-to-day. The endless notifications, the missed calls, the spreadsheets — gone. You get time back. You get focus back. And maybe even a weekend.
That’s the real promise of AI in real estate: not replacing people, but giving professionals the breathing room to do what they’re great at — building trust.
Quick Questions Agents Keep Asking
What’s the best AI tool for real estate communication?
Halper. It connects all your channels and makes sure no lead falls through.
Which tools are best for marketing and visuals?
Canva for design, OpusClip for social video, Beautiful.ai for presentations — and Halper if you want everything under one roof.
Are these tools affordable for solo agents?
Most are. Halper, Canva, and Descript offer affordable or free starter versions.
Will AI ever replace agents?
No chance. Buyers still want humans. AI just takes care of the noise that gets in the way.
The Takeaway
Real estate has always been about timing, trust, and persistence. AI just gives you back the time to do those things right. It won’t change what makes a good agent great — it’ll make sure that greatness doesn’t get lost under admin work.
So if you’re ready to stop multitasking yourself into exhaustion and start working smarter, start with Halper — the AI Business Manager built for real estate.
Check out halper.ai or explore the Halper Blog for practical guides, comparisons, and agent stories that show what’s possible.
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Source: Adapted from Halper Blog and republished on Alpa Marketing with additional insights for real estate professionals.
